Business software with an AI that knows your own documents. Ask a question in plain language and Blina Desk answers from your contracts, invoices and scans, showing you which document the answer came from.
What did we agree with Miller on maintenance?
Four visits a year, with a 48-hour response time. The flat fee is 1,800 € per year and travel is included.
Every answer names its source. One click opens the document at the right spot.
Search, text recognition and the chat with your documents are not add-on packages. They are there from your first login, in all four languages.
Ask the way you would ask a colleague. The answer comes from your own files, with the source named and a link to the exact passage. You choose the model behind it: OpenAI, Gemini, Claude or one running on your own server.
Search for what you mean, not for the exact word. Scanned contracts, photographed delivery notes and PDFs are read automatically on upload and become searchable seconds later.
Roles and permissions per area, a complete record of every change, and strict separation between companies. Hosted in our cloud in Germany or installed on your own servers.
Answers in seconds, instead of digging through three folders and two mailboxes.
“Find the quote we sent Miller for the 2023 project, the unsigned version.”
A hit in seconds, with the matching passage, the right version and a one-click download.
“Rossi invoice, March 2024, amount and IBAN.”
The scan becomes searchable, the key fields sit at the top, and the document stays attached to the record.
“What does our travel policy say about overnight stays?”
A short answer and a direct link to the exact clause in the policy you uploaded.
“Open tickets for customer Miller with high priority.”
A filtered list with status, the person responsible and the time left on the promised response.
The core platform is priced per user. Modules and tools cost a flat rate per company: whether one person uses them or ten, the price stays the same. What you do not switch on never appears on an invoice.
Always there, in every plan. One user is included in the price.
Work areas with their own data. Switch on only what you need.
| Sales | Quotes, orders, invoices, e-invoicing |
|---|---|
| Purchasing | Orders, suppliers, goods receipt |
| Inventory | Stock and movements included with Purchasing or Sales |
| Accounting | Bookkeeping, VAT, export to your accountant, receipts read by OCR |
| HR | Employee files, contracts, certificates, deadlines |
| Helpdesk | Tickets, response times, knowledge base |
| Real estate | Properties, tenancy agreements, service charges |
| Fleet | Vehicles, licence checks, servicing, costs |
They work across the modules. Also a flat rate per company.
| Automations | Rules that run on their own 69 € |
|---|---|
| Online booking | Customers book themselves, no phone call 29 € |
| API access | Interface and webhooks 29 € |
| Blina WhatsApp | Tasks and tickets over chat 39 € |
| AI phone assistant | Answers calls and books appointments from 39 € |
| Blina AI Pro | AI that creates and edits records coming soon |
Three modules for the price of two, with the core platform included.
An example you can check yourself. Three users, plus Sales, Accounting and Online booking: 3 × 19 € plus three times 29 € makes 144 € a month. On the annual plan, 115.20 €.
All prices in euro. VAT is charged in addition where it is legally due. The price list on blina-desk.com is authoritative.
Since 1 January 2025 every company in Germany must be able to receive electronic invoices in the XRechnung or ZUGFeRD format. Blina Desk reads them on the way in and writes them on the way out, inside the Sales module.
Blina Desk is not a substitute for tax advice. Documenting your bookkeeping procedures remains your company's responsibility.
Two ways to run it, the same software. And an AI provider you can change at any time.
Hosted in a German data centre (Hetzner, Nuremberg). We handle updates, backups and operations. You sign up and start, billed monthly.
Installed inside your network with Docker. The data never leaves the building. Price on request, because scope, rollout and training have to fit the company.
OpenAI, Gemini, Claude or a model on your own machine through Ollama. Switching costs you no data: your documents stay where they are.
Companies of three to fifty people who work with documents.
Quote, order, delivery note and invoice in one flow. Stock and suppliers alongside, without a second program.
Tickets, jobs and staff in one place. Who was promised what is written in the document, not buried in a mailbox.
Properties, tenancy agreements and service charges in one place. Deadlines run by themselves and papers turn up in seconds.
Vehicles, servicing, costs and the driving licence checks with their recurring dates.
Everything that sits in binders and shared drives today becomes searchable, and answers questions.
Need filing, search and deadlines without the business modules? Then Blina Space is the smaller and cheaper tool.
Nothing on its own. We hold no card details, so nothing can be charged. At the end you tell us whether you carry on, and with which modules.
Yes, at the end of the paid period. Switching off deletes nothing: the data stays with your company, and if you switch the module back on later, everything is still there.
Because otherwise every new hire would become a pricing question. A module is a function of the business, not a workstation. Whether one person uses it or ten, it stays at 29 € a month.
In the cloud version, on servers in Germany. On request we install Blina Desk inside your own network, and then the data never leaves your building.
Yes. Arti-IT is based in Heiligenhaus and looks after companies in Velbert, Ratingen, Essen and the Mettmann district in person as well: data migration, setup and training.
Blina Space is the archive: filing, search, deadlines, incoming invoices. Blina Desk runs the business: sales, purchasing, accounting, HR. If you use both, the bridge between them costs nothing extra.
Thirty days free, no credit card. Upload a few real documents and ask the question that usually sends you through three folders. If you would rather watch: we will show you in twenty minutes.